The 2021 Annual General Meeting of Capital & Counties Properties PLC will be held on Tuesday 11 May 2021 at the offices of the Company, at Regal House, 14 James Street, London, WC2E 8BU at 11:30 am (London time).
Full details of the resolutions to be proposed at the Annual General Meeting are contained in the Notice of Meeting, which can be downloaded below.
Printed copies of the 2021 Notice of Meeting and 2020 Annual Report can also be requested from the Company.
Documents relating to the meeting can be downloaded below:
2020 Annual Report
2021 Notice of Meeting
2021 Proxy Form
Proposed New Articles of Association
Existing Articles of Association with proposed amendments shown
Given the COVID-19 pandemic and prevailing UK Government regulations and guidance in respect of COVID-19 as at the date of the printing of the Notice of Meeting, it is highly likely that holding the Company’s Annual General Meeting as a physical meeting open to shareholders will either be unlawful or subject to restrictions around the number of shareholders who are able to attend. UK Government regulation and guidance as at the date of publication of the Notice of Meeting prevents households mixing indoors in the United Kingdom prior to 17 May 2021 at the earliest.
As a result, and to ensure the safety of our shareholders, it is proposed that the Annual General Meeting will be held with the minimum quorum of shareholders present (which will be facilitated by the Company) in order to conduct the business of the meeting. Even if attendance is permitted under the prevailing regulations and guidance at the time, the health and safety of our shareholders and colleagues is vitally important to us and so we are strongly encouraging shareholders not to attend the meeting and instead to vote electronically in advance of the meeting or through a paper form of proxy as detailed on this webpage.
A recorded presentation by the Company’s Chairman and Chief Executive will be made available for shareholders via webcast on 29 April 2021 on this webpage. The presentation will be akin to that provided at the Company’s previous annual general meetings. Shareholders should pre-register to attend the webcast and details of how to do this will be published on this webpage in due course.
In these exceptional circumstances, the Board of Directors of the Company continues to recognise the value in maintaining engagement with the Company’s shareholders. Shareholders are invited to submit questions they may wish to have answered by sending an email to email@example.com or calling on +44 (0)20 3214 9170 by close of business on 29 April 2021. The Company will endeavour to answer questions received prior to this deadline by 5 May 2021 and the responses to questions received will be made available on this webpage.
The COVID-19 situation in the UK is developing rapidly and shareholders should note that further changes may need to be put in place at short notice in relation to the Annual General Meeting this year. Any updates in relation to the Annual General Meeting will be announced by a Regulatory Information Service announcement on the London Stock Exchange and a Stock Exchange News Service announcement on the Johannesburg Stock Exchange, and will also be made available on this webpage.
Voting on the Resolutions:
Shareholders are advised to vote in advance of the Annual General Meeting either electronically or by appointing the Chair of the Annual General Meeting as a proxy to vote on their behalf, prior to the deadline. This can be done in the following ways:
Shareholders on the UK section of the register:
• Electronically through the UK registrar’s website: www.signalshares.com; or
• Electronically via CREST if shares are held in CREST.
Shareholders on the SA section of the register:
• For shareholders holding their ordinary shares in the Strate system via a Central Securities Depository Participant (“CSDP”) or broker, your voting instruction should be sent to the CSDP or broker (as applicable) in sufficient time to permit the CSDP or broker to advise the registrar no later than 48 hours before the meeting, or if the meeting is adjourned, no later than 48 hours exclusive of non-working days before the time fixed for the adjourned meeting. The downloadable form of proxy above can be used for this purpose if required.
• Shareholders who hold their shares in certificated form with an email address on record will be able to cast proxy votes online. A link to the online proxy form and a security pin will be forwarded to such shareholders by email from our registrars, Computershare.
If these methods cannot be used for any reason a proxy voting form is downloadable above. Please complete and despatch as instructed on the form.
Please refer to the Notice of Meeting for further information.